Factors to Consider Regarding Locally Initiated Partnerships
Although partnerships offer opportunity to extend the value and benefit of the National Children’s Study, the core goals and objectives of the National Children’s Study must not be compromised. Fundamental principles and policies of NIH, NICHD, and the National Children’s Study must be maintained in all National Children’s Study-related partnerships.
- Just as government employees are not permitted to solicit funds or other contributions from non-federal entities, federal agencies may not ask or direct its contractors to do so. However, contractors may elect to initiate proposals for local partnerships as long as the rights and interests of the federal government are not compromised.
- Locally initiated partnerships should be described as supporting the specific Study Center or Study location(s) in their implementation of the National Children’s Study. Local partners should not claim to be supporting NIH or NICHD or “The National Children’s Study” per se.
- There should be no implication or representation, in any form, of government endorsement of the donor or its products.
- Partners may not support activities already funded through your contract with NICHD.
- Arrangements with a partner must adhere to requirements included in your contract including provisions of the Privacy Act, requirements for information/data security, and confidentiality. For example, a donor to a Study Center does not acquire rights to the data collected.
- Additional National Children’s Study research or research-related activities to be supported by a partner must not compromise the Statement of Work outlined in the Study Center/location contract or the overall National Children’s Study protocol.
- In establishing local partnerships, all potential conflicts of interest (COI), actual or perceived, must be avoided. If a questionable COI is identified, it should be communicated to the Program Office. The Research Partnerships Program Director will notify the Study Center as to whether or not the questionable COI can be mitigated sufficiently to merit a partnership.
- We must protect the reputation and mission of the NIH, NICHD, and the National Children’s Study, and ensure continuing integrity of information disseminated to the public. If a donor wishes to use the Study name and/or logo, any proposed use must be reviewed on a case-by-case basis and approved in writing by the National Children’s Study. The name and/or logo should not be used to misrepresent the Study or our agency; nor should they be used to suggest that we endorse any private organization, product, or service. NICHD and NIH names and logos may not be used in relation to National Children’s Study local partnerships.
Procedures Regarding Locally Initiated Partnerships
Before a Study Center formalizes a local partnership arrangement, the following information is requested to be provided to NCS@mail.nih.gov (ATTN: National Children’s Study Research Partnerships Program Director) for National Children’s Study/NICHD review:
- The title, goals, and expected outcome of the proposed partnership.
- Contact information for all participants (non-National Children’s Study and National Children’s Study), including names, affiliations, and type of organization.
- A description of how the goals will be accomplished.
- The expected roles and contributions of each partner.
- The monetary value of all anticipated contributed resources––both funding and in-kind.
- The planned flow of resources and proposed duration of partnership.
- The anticipated benefits to each of the partners––the Study Center/location as well as the donor (for example, any plan for exchange of goods or services, plans for publication, advertising, or use of the National Children’s Study logo).
- It is strongly recommended that neither the copyrighted National Children’s Study logo nor the local National Children’s Study logo be used in conjunction with local partnerships. However, if there is need to use the copyrighted National Children’s Study logo or the local National Children’s Study logo, a description of the specific intended use must be submitted. You must apply for and receive approval from the National Children’s Study Program Office at NCS@mail.nih.gov (ATTN: Outreach and Communications Coordinator) in order to use either logo (or any portion thereof).
- Requirements and plans for IRB/host institution approval.
- A proposed plan for local governance and oversight.
- The Study Center point of contact.
For questions regarding this guidance, contact the National Children’s Study Research Partnerships Program Director at NCS@mail.nih.gov.
Revised May 27, 2010